For most people, rejection is always a hard pill to swallow. Most often than not, potential clients aren’t explicit as to why they turned our offers down. As business owners, we automatically assume that the potential client got turned off by the price schemes we offered; or they might have a better working relationship with a competitor. These reasons may be true; but are these the real reasons why potential clients reject our proposals?

Here are some other possible reasons as to why our proposals get rejected.

Our Business’ Value Proposition to the Client is Unclear

A business proposal is the most important piece of document that we’ll hand over to prospective customers. With this document lies a sweet hope of potentially establishing a long-term partnership. It might also bring about a bitter pill of rejection.

In crafting business proposals, it’s very easy to leave out certain key pieces of information because we assume that our clients have seen it through our company website or they have already considered it in initial discussions. What most of us don’t know is that our clients also pass our proposals on to other members of their organization. These other people might not be up-to-date with whatever correspondence we’ve had with the initial points of contact.

An ideal proposal starts from the very beginning and clearly states all details that are relevant to the client. Moreover, an ideal proposal also includes the value that we and our businesses are offering to the client. This value proposition should have its own section in a proposal.

The Approach or Methodology We Plan to Implement is Unfamiliar to the Client

Another reason for proposals getting rejected is the client’s unfamiliarity with the approaches we’re implementing in order to come up with solutions to their problems. In order to avoid this, we can elaborate on the methodology in our proposals. Larger organizations have done this to great success as it gives the all the clients, whether prospective or existing, an assurance that they’re consulting with someone who knows what he or she is doing.

Being Unique is Good, but Going Against the Flow Might Scare Clients Away

Being extremely unique and being considered an oddity in the industry can bring about business; but sometimes it can scare potential clients too. Clients may be hesitant to accept proposals because they do not know what to expect from working with an industry oddity. Take note that uniqueness is important to a business; but being too different from the mainstream would most likely scare away customers – especially those who strongly hold business as a conservative practice.

Our Clients Perceive Our Lack of Confidence during Meetings

Getting too excited or pleasing the client too much to win the contract can sometimes get wrong perceptions. Though our intentions are good and our words are honest, being in an overly-excited or too caring mindset will definitely affect our body language. Most potential clients will see this as an example of a lack of confidence. When we present, let’s make sure to take on a more reassuring stand, rather than adapting a ‘born-to-please’ mindset.  In this way, it will help minimize any doubt and give further assurance to the client the he or she is making the right choice by doing business with us.

Ever wondered how you can give yourself and your business that extra ounce of salability? The secret is to always be happy with who you are and what you do.  More importantly, always exuding that self-confidence produces a certain wavelength that potential clients will benefit doing business with you.

I now reside in a small town. To help me get accustomed to the small-town life, I observed entrepreneurs who have lived and worked in the area. One tip that I got from one of them was that  I had to mix in, not make waves, and begin establishing relationships.  Another friend of mine also gave me this advice: “Never bring your metro-chic attitude to a small, country town.” One person even told me that even the way I dress made me an oddity; and this clearly signaled to everyone that I wasn’t a ‘local.’

At first, I didn’t pay much attention to the advice. When I was new to the town,  I went to meetings with my business suit on.  I also usually drop by the shopping arcade on my way back to the office to pick up  mail from the post office. At the arcade, I do get weird looks from people as if I was an alien from another world. It was then that I thought that I should change my clothing selection because I’m not fitting in.

It was then that I followed the advice my entrepreneur friends gave me. Everything didn’t work out as planned and business was the slowest it had been; despite being in operation for sixteen years. I began to lose my professional image, my self-esteem lost, and tackling obstacles seemed more difficult than usual.

I realized my mistake. Self-promotion isn’t all about fitting-in. Selling yourself is about promoting the ‘real you’ and what makes you stand out among the rest of the pack. As a business owner, you want to always be unique, be the trendsetter, and when appropriate – even go against the flow.

Always have in mind that selling yourself is a form of product branding. If a customer consulted you on how to brand his or her product, you wouldn’t tell the client to stick to what’s the ‘most acceptable,’ plain, and to just follow what ‘everyone is doing.’ You would outright tell this customer that his or her company should be a cut above the rest. Being different gives a company a certain identity and this identity makes the owner and employees feel good. Moreover, it also boosts self-esteem and reputation in the industry.

Isn’t it ironic how we don’t usually give ourselves the same treatment as we give our customers?

The challenge here now is to go out into the world and start promoting the ‘real you.’ Be proud that you are different and show potential customers why they should be getting you and your business as  partners. Be the trendsetter and watch in satisfaction as you see the rest of the pack do their best to catch up.

Not staying in contact with customers and prospects regularly deprives you of valuable relationship-building opportunities, and of course, opportunities to do business. Conducting consistent customer follow-ups is one of the main activities that you should be engaging in to not only establish working relationships but also produce more sales.

Keeping in constant contact with your prospects and customers is the main activity involved in following-up.

Why Spend some time conducting Follow-ups?

In a study recently conducted by a certain publishing company, less than one in ten prospective clients or customers decide to buy on the first contact. Moreover, according to the study conducted by the same company, the Thomas Publishing Company, eighty percent of sales are only closed upon the fifth contact with a potential client. Another surprising statistic is that nine out of ten sales people give up on the customer after the third try.

Likewise, keeping in constant communication with existing customers will not only result to an increase in sales, but will also open other selling opportunities like cross-selling other products and services. Following up also increases the likelihood that you will get valuable referrals from these customers.

And the great news for you and your business is that very companies follow-up with their customer base.

The Best Way of Following Up

The approaches to following up actually depends on your own style of doing business. Not only that, it also depends on your prospect’s preferences. Furthermore, the time of the year or the step where the customer is on the sales cycle also determine the best follow-up approach. Usually though, follow-ups are done through email, phone calls, fax, and post.

Whatever the case may be, rather than only going after that most-sought-for-sale, you should always consider any valuable information that you can share with your contacts. As a way of giving thanks to their time and accommodation, you can share with them tip sheets, business reports, thank you cards, some news items they might show interest in, and also a regular company newsletter.

How Often Should You Follow Up?

It actually depends on you; but as a general rule of thumb, you can conduct follow-up phone calls, emails, posts, or fax at least once every month. Doing any more than that might put you on the customer’s list of annoying people to avoid. Doing any less might also take you to the other end of the spectrum: being forgotten.

The Relationship Between Following Up and Sales

With the use of appropriate methods and timing, you will find that you will get to convert more prospective customers into existing ones. Likewise, these existing customers can turn into repeat clients; and ultimately, these repeat customers can also bring in some referrals.

Here are some more surprising statistics. Here’s another example of a study on following up. This time it  was a study done by Performark, a research company based in the USA.

Performark pointed out in their study that out of ten thousand advertising inquiries, twenty two percent of enquirers never got the information that they requested. Moreover, about fifty seven percent only received the requested information after sixty five days. More importantly, eighty seven percent of enquirers were never contacted by a company representative.

Quite surprising statistics indeed!

The advent of different types of technology has definitely changed the way we sell. Selling, arguably started with the door-to-door and direct selling that everyone is all too familiar with. Within years, the introduction of communication technology like the telephone gave birth to telesales, or telemarketing; as most of us know it. With the advent of the internet, there are even more media to use when it comes to selling. We now have selling through websites; and also came in one of the newest innovations: selling thru social media.

Different technology, different approaches, and different media, but the art of selling has never changed. In an interview with sales guru Neil Rackham, he explains to us the secret behind any successful sales person. He introduces us to the term ‘SPIN selling.’

As Neil has put it, there is nothing more important in selling than asking questions. With years of extensive research in selling techniques, there have been numerous studies when it comes to asking sales questions. And as Neil points out, based on these studies, there is a certain sequence of questioning that make the most successful sales people very effective. This sequence can be summarized in the acronym SPIN.

S: Situational Questions (Fact-Finding Questions)

The first set of questions that a successful sales person asks are fact-finding questions. Fact-finding, or situational questions basically allows a sales person to find out some ‘who,’ ‘what,’ ‘where,’ ‘when,’ and ‘how ‘ details about a certain customer or business.

P: Problem Questions

Every sales person’s mission to solve problems for customers. As Neil Rackham has put it in the interview, “How can you solve problems, if you don’t ask about them?” As sales persons, our goal is to discover how customers view the problem they are experiencing from their own perspective – and not from ours.

Likewise, the most common mistake that sales people like us make is that once a prospective customer has already indicated his or her challenges, we jump into conclusions right away and tell them that we know how to solve their problems. Never jump the gun and start telling customers that we know once we hear what’s causing their pain.

I: Implication Questions

As per Neil, the most intelligent sales people do not stop with asking problem questions, they also ask implication questions. An example of an implication question is “If you get to solve that problem, what’s going to happen?” Another example of an effective implication question is “What’s the problem costing you?”

The goal in asking implication questions is that you want the customer to realize and explicitly say how the problem directly affects him or her.

N: Need Pay-off Questions  (Value questions) 

After the customer has explicitly stated how a problem is affecting him or her, a smart sales person then follows up by asking a ‘Need Pay-off’ question or a value question. One classic example of this type of question is “How would it help you to be able to do this?”  The goal of asking these types of questions is to let your prospective customer articulate on how it would actually help him or her if he or she decided to get your product or service.

The goal of SPIN selling is to make your prospect articulate and visualize what it would look like if they get your services. Telling the customer about the benefits of the product might appear too pushy for some; but getting the customer to think how he or she would benefit from your service is like making the customer sell to himself or herself.

“Closing is like a game within a game; pretty much like putting, where it is a game within the game of golf.” This is how Steve Herzberg, Managing director of NRG Solutions, describes ‘closing’ in an interview.

Steve, through NRG Solutions, has helped different multination companies like Toyota, Microsoft, and ANZ Bank, to name a few, maximize their sales teams. He also participates in public programs wherein he shares his expertise with small to medium businesses and their owners.

Listen for Buying Signals

When it comes to the topic of closing the sale, Steve strongly recommends that we be observant in identifying buying signals.  He advised that we should always be on a look-out for signs that indicate that  the time is already ripe to close the sale. Questions like “How much does it cost?” or “When can we get started?” from the customers are great examples of buying signals.

Moreover, Steve also shared that when the customers start asking questions, they’re certainly putting some consideration into buying.

As a sales person, what you want to avoid is closing the sale too early. Trying to close the sale when the time is not right normally gets you more objections. Furthermore, prematurely closing the sale can get   you a lower volume, or smaller sale.  Closing too soon can also get people to miss out on what could potentially be a much larger sale.

In the interview, Steve likens closing the sale to dating. He uses the analogy that closing too soon is like  going up to a girl you just met at a bar and asking her to marry you. In this scenario, it is almost always expected that  you would most probably get a ‘No’ and the girl will tell you that it’s too early.

Taking it Step by Step

Another important piece of advice that Steve shared is to take the selling process at a stride; take it one step at a time. The first step can be a call to set-up a face to face appointment. The next step can be to organize another meeting or set-up a trial run.

What’s important is to be patient. Taking the sales process step by step can be the start of something bigger. We always just need to remember that  we close each step along the way; and instead of just a small piece of the pie,  doing things one step at a time can get you get a bigger piece of business.

Offer Alternatives or be Assumptive

Steve also shares that closing works best when you are assumptive and also always ready to offer alternatives.

He shares his experience with hairdressers. Hair dressers,  right after they cut your hair, they immediately set you up for your next appointment; or gives you a choice of the date and time. What’s more is that he also has the same experience with doctors, dentists, and chiropractors who often use the phrase, “I’ll see you on (insert day) here.” Not only do they ensure that you will be a repeat customer, but they’ve also gotten your commitment.

Wouldn’t it be great if you can increase your brand awareness, get hundreds of guaranteed customers, and grow your business all at the same time – in one day? If you’ve heard of collective group buying, you might be able to do all of those things in one go.

Collective group buying started in the United States with a service called Groupon. Groupon’s success was then copied by Australian services such as Spreets, Living Social, and Cudo.  These services promise you hundreds of customers already willing to take on your offer. More importantly, these sites have also generated excellent results for small businesses.

How the Group Buying concept Works

The concept of group buying is very simple. As a business owner, you just need to come up with a discounted price for your product or service. For example, if you are normally sell a certain gadget for about a hundred dollars, you can provide a seventy percent discount. This will make your product priced at about thirty dollars; but, only if about three hundred people agree to take on your offer. Once the quota of three hundred customers are reached, you already have the deal bagged, and you are guaranteed at least three hundred paying customers.

The loss incurred in discounting your product can be made up by the long-term gain of having an expanded base of customers experience your product first hand.

How do Group Buying Sites Profit?

Group buying sites profit from taking a small percentage from the deal. Depending on the site, these percentages vary and should always be put into consideration when deciding on a certain price for your offer.

How do you benefit from Group Buying Sites?

You can benefit from these sites by volume selling. Furthermore, you can also expect an amount of repeat customers because these buyers have already experienced your product or service first-hand through the group buying deal, and would like to get more of it.

Group buying sites also advertise and market deals to consumers through email and the most popular social networks like Facebook and Twitter. Furthermore, most group buying sites also have their own lists of thousands and thousands of potential clients all looking for a great group deal.

Let’s say the quota of about three hundred buyers, weren’t reached, and apparently no group buying deal materialized. When this happens, at least you are able to get the exposure and the ever-important word-of-mouth marketing from a certain site’s user base.

When it comes to word-of-mouth marketing, almost all of the group deal sites encourage their members to also make the deal known to their friends and family. This, in turn, can further increase your exposure through valuable word-of-mouth.

If you’re looking to test a new product or penetrate a market with a new product in a very short amount of time, you can always consider group buying as one of your options. Group buying can be the most ideal way to get more exposure for your product, get hundreds of customers and grow your business all in one go.